IEEE DSAA Conference Guide
1. What is IEEE DSAA?
IEEE DSAA sponsorship
The IEEE International Conference on Data Science and Advanced Analytics (IEEE DSAA) is fully sponsored by the IEEE Computational Intelligence Society. DSAA is also technically sponsored by ACM through SIGKDD and American Statistical Association (ASA).
The IEEE DSAA home is at www.dsaa.co
. The IEEE DSAA is supported by the IEEE Task Force on Data Science and Advanced Analytics (IEEE TF-DSAA) at tfdsaa.datasciences.org
Generally, IEEE DSAA lasts for three days, with the conference opening in the morning and the reception in the evening on the first day, and the banquet in the second evening. The opening session summarizes the conference arrangements, statistics of submissions and acceptance, the main program, and logistics. The banquet will be hosted by the conference, with award ceremony, steering committee chair’s brief, possible social program, and a brief introduction to the next year conference.
Parallel technical sessions will cover paper presentations from the Research track, Application track, and Special Sessions. An Industry/Government Forum may be held on the first day as a parallel event. Data Science School may be hosted in parallel to the main conference sessions and special sessions on the second-third days as mini-data science courses including lectures and tutorials. DSAA has unique arrangements of a Trends & Controversies session, and an Industry Invited Talk session, in addition to exhibitions and job fair and matching. Conference organizers may add social programs within the budget and schedule permit.
IEEE DSAA standing
As a pioneer event in the era of data science, IEEE DSAA aims to be a flagship in the data science and analytics field. It provides a premier forum that brings together researchers, industry practitioners, as well as users of data science and big data analytics. It covers all data science and analytics related areas, including statistical, probabilistic and mathematical methods, machine learning, data and business analytics, data mining and knowledge discovery, infrastructure, storage, retrieval and search, social issues including trust, privacy and security, and relevant applications, practices, tools and evaluation. These aims are assured by
A very competitive acceptance rate (about 10%) for long-presentation papers by the main tracks
Joint technical sponsorship by IEEE, ACM and American Statistical Association
High profile leaders hired as core function chairs
Strong inter-disciplinary and cross-domain culture
Strong engagement of analytics, statistics and industry/government
Double blind review, and 10-pages per submission in the IEEE 2-column format
All papers accepted by the main conference and special sessions will be published by IEEE and included in the IEEE Xplore Digital Library. The conference proceedings will be EI indexed through INSPEC by IEEE.
Selected DSAA papers will be invited for extension and selection into International Journal of Data Science and Analytics
IEEE DSAA history
IEEE DSAA conferences consist of:
IEEE DSAA2018, 1-3 Oct, 2018, Turin, Italy (Direct)
IEEE DSAA2017, 19-21 Oct, 2017, Tokyo, Japan (Direct)
IEEE DSAA2016, 17-19 Oct, 2016, Montreal, Canada (Direct, Proceedings, DBLP entry)
IEEE DSAA2015, 19-21 Oct, 2015, Paris, France (Direct, Proceedings, DBLP entry)
DSAA2014, 30 Oct-1 Nov, 2014, Shanghai, China (Direct, Proceedings, DBLP entry)
IEEE DSAA awardees
Next-generation Data Scientist (NGDS) Awards:
DSAA'2016 NGDS Award, David Anastasiu, San José State University, USA
DSAA Service Awards:
DSAA'2017 Service Award, Satoshi Kurihara, The University of Electro-Communications, Japan
DSAA'2016 Service Award, Benjamin C. M. Fung, McGill University, Canada
DSAA'2015 Service Award, Gabriella Pasi. Universita Di Milano Biccoca, Italy
DSAA'2015 Service Award, Patrick Gallinari. University Pierre & Marie Curie, France
DSAA'2014 Service Award, Prof Jian Cao, Shanghai Jiaotong University, China
Best Research Paper Awards:
DSAA'2017, Linchuan Xu, Xiaokai Wei, Jiannong Cao and Philip Yu. Disentangled Link Prediction for Signed Social Networks via Disentangled Representation Learning
DSAA'2016, David Anastasiu and George Karypis. Efficient Identification of Tanimoto Nearest Neighbors.
DSAA'2015, Luke McDowell. Relational Active Learning for Link-Based Classification.
DSAA'2014, Masahiro Kimura, Kazumi Saito, Kouzou Ohara and Hiroshi Motoda. Efficient Analysis of Node Influence Based on SIR Model over Huge Complex Networks.
Best Application Paper Awards:
DSAA'2017, Pingjie Tang, Jed Pitera, Dmitry Zubarev and Nitesh Chawla. Materials Science Literature-Patent Relevance Search: A Heterogeneous Network Analysis Approach.
DSAA'2016, Daniel Austin, Sam Seljan, Julius Monello and Stephanie Tzeng. Reserve Price Optimization at Scale.
DSAA'2015, K. N. Ramamurthy, M. Singh, Y. Yu, J. Aspis, M. Iames, M. Peran, Q. Held. A Talent Management Tool using Propensity to Leave Analytics.
DSAA'2014, Yang Liu and Mingyan Liu. Detecting Hidden Propagation Structure and Its Application to Analyzing Phishing.
2. How to bid IEEE DSAA?
Proposals for hosting a future edition of IEEE DSAA are always welcome and should be sent to firstname.lastname@example.org
or any member of the Advisory or Steering Committee.
A bid proposal may address the following items and provide according justification:
- proposed organizing committee (with full contacts), in particular
- local organizing teams (Local Arrangements Chairs)
- general chairs (2-3 from different regions and disciplines)
- research track-PC Chairs (2-3 from different regions and disciplines)
- application track-PC Chairs (2-3 from industry/government and different regions)
- the conference city, venue and dates
- local host institutions and support
- new features and activities plan
- engagement plan for industry/government organizations and sponsors
- cross-disciplinary engagement plan
- supporting plan for student and early-career professionals
- plan for promotion and publicity
- budget plan (translation to US dollars if local currency is different from US dollar)
- local and global transportation information
- accommodations covering different levels of requirements
- visa requirements
The bid proposal should not exceed 20 pages. One of lead general or program chairs (with full contacts including mobile number and skype account) in the field of DSAA is nominated as the main contact for the bidding communications and responding to clarification requests during review. The contact chair should present the proposal to the IEEE DSAA annual Advisory and Steering Committee meeting hosted by the current conference, and takes questions and suggestions if any.
Refer to Call for Hosting DSAA Proposals
for more information.
Core function chairs
DSAA aims to be a flagship conference in data science and analytics, thus is rigorous with the profile of core function chairs. This particularly applies to the DSAA general chairs, Research – program chairs, and Application – program chairs, who are expected to be well recognized in the respective communities, justified by high H-index, citations, previous experience in chairing large conferences in relevant domains. The lead chairs of a big proposal are encouraged to discuss with the DSAA Steering Committee about candidates for these and other core roles. The DSAA Steering Committee decides who are qualified for taking the above core roles and may request adjustment or make recommendations for candidates.
Generally, IEEE DSAA will be held in major cities in Asia, Europe and America iteratively. Places with easier access by international travelers and broader data-related business and companies are preferred, given the nature of DSAA. IEEE DSAA is generally held in a quality hotel convenient to travelers, with a variety of accommodation options surrounding the venue to satisfy different needs.
Besides IEEE and IEEE CIS, ACM and ACM SIGKDD, and ASA, DSAA has received wide support from many major industry and professional organizations. Refer to www.dsaa.co for more information about sponsors and supporters.
Conference organizers are encouraged to actively approach sponsors and supporters for financial and broad community engagement purposes. Please refer to the Call for Sponsors
to attract and negotiate sponsorship. Different levels of sponsorship with respective benefits should be specified in the website. Organizers are encouraged to refer to the immediate previous years of sponsorship for consistency and continuity consideration. The logos of confirmed sponsors should be listed on the IEEE DSAA website, program booklet, flyers and conference bags to appreciate their support. Sponsors are acknowledged in DSAA conference opening, banquet and relevant sponsored activities.
The proposals will be reviewed by the DSAA Steering Committee and/or in the annual Advisory and Steering Committee meeting hosted by the conference. Main selection criteria include profile of core function chairs, regional and disciplinary representation of function chairs, location, budget, sponsorship, unique features, local/regional engagement, and strengths and weaknesses. All proposal leaders should arrange travels to attend the corresponding DSAAs and report to the meetings, with onsite clarification and responses to questions that may be raised by the Committee. The Committee will make their decisions about which bids to host which years of DSAA conferences, and who to be appointed as general chairs and program chairs. If necessary, the Committee holds the right to adjust the core team and appoint core organizers, by discussing with the proposal leaders. A successful bid will be announced in the conference banquet, followed by a presentation to be made by the bidding group.
3. How to operate IEEE DSAA?
The IEEE DSAA Steering Committee appoints general chairs and program chairs for both Research and Application tracks, who are then responsible for appointing other function chairs. The general chairs are responsible for the whole conference operations and success. The program chairs, who report to the general chairs, are responsible for all technical programs including main and special session tracks, data science school/tutorials, and best paper award selection by overseeing and supporting the respective function chairs’ operations.
There are many function chairs to be appointed by negotiation between general chairs and PC chairs, with the necessary involvement of the Steering Committee chair. Typical chairs include Special Session Chairs, Trends & Controversies Chairs, Industry Invited Talks Chairs, Data Science School/Tutorial Chairs, Panel Chairs, Best Paper Award Chairs, Next-generation Data Scientists Award Chairs, IEEE Travel Award Chairs, Publication Chairs, Publicity/Media Chairs, Local Arrangement Chairs, Sponsorship Chairs, and Web Chairs.
DSAA encourages the appointment of function chairs in balanced ways in terms of covering different regions, research areas, and female and male.
The Steering Committee appoints recognised international leaders in DSAA areas as general Chairs. General chairs oversee the whole conference, coordinate a regular committee meeting with core function chairs, and make strategic decisions to ensure the smooth conference operations, quality and success. General chairs are requested to regularly report to the steering committee chair. All strategic matters should be discussed with the steering committee chair for approval or support. The general chairs are responsible for the complete financial balance.
The Steering Committee appoints recognised international leaders in DSAA areas as the Program Chairs – Research Track and Program Chairs – Applications Track. One of each track PC chairs will agree to be responsible for the administration of the paper submission and review system of Research and Application respectively or altogether.
Program chairs are to encourage international participation in the conference, form a high profile program committee, and ensure the ongoing quality, credibility and integrity of the conference. PC chairs report to general chairs on a regular basis. DSAA requests senior and active international researchers and professionals to be appointed as program committee members.
Technical program Main tracks
In general, IEEE DSAA consists of two main tracks: Research and Application. The Research Track is aimed at collecting contributions that report new ideas, original outcomes and the latest theoretical foundations and advancement of data science and advanced analytics. The Application Track is aimed at collecting contributions related to successful and reproducible applications and best practice of data science and advanced analytics in real life scenarios.
A Call for Paper is organized for both tracks, referring to a CFP example
. In the paper submission system (Easychair or Microsoft CMT system), Research and Application tracks should be separately established, configured, and managed by respective PC track chairs. Program committees should be formed for each track respectively.
Special sessions tracks
Proposals for organizing special sessions are welcome to encourage research on emerging topics relevant to DSAA. Each special session will be operated as a special track within the conference submission system and program.
DSAA is developing a special session model that is neither a classic workshop model nor a special session model used in some conferences. DSAA special sessions ensures the quality and integrity of special session papers and their alignment with the main conference in one proceeding. DSAA does not support separate special session proceedings.
Following the practices in DSAA'2014, DSAA'2015 and DSAA’2016, each year DSAA appoints the conference Special Session Chairs, who coordinate the invitations, acceptances and operations of all special session proposals. DSAA encourages those existing sessions to continuously appear in the next-year DSAA to promote the building of corresponding communities.
DSAA special session tracks follow the same deadlines as main tracks in submission, review, camera-ready, registration, and IEEE Xplore submissions.
In the DSAA submission system, PC chairs open special session tracks for respective special sessions. A special session track is managed by the respective special session track chairs, who nominate track PCs to the conference special session chairs for review and confirmation, before those qualified PCs are added to the submission system by track chairs.
DSAA special session papers are reviewed by each session’s program committee, coordinated by the session organizers. Session organizers make recommendations on paper acceptances or rejections, DSAA program chairs or their nominated representatives (i.e., the conference special session chairs) make final decisions by considering the paper quality and the consistency with main conference.
Special sessions on Statistics/Mathematics for Data Science
To support the cross-disciplinary interactions between statistics/mathematics and broad data science communities, DSAA strategically supports a special session on Statistics/Mathematics for Data Science, to be organized by statisticians/mathematicians who are interested in data science and collaborations with broad data science communities especially computing and informatics communities. Submissions to this special session may be in the form of two-page extended abstracts. Invited talks are possible.
Special sessions on Data Science for Industry/Government
To support the broad/deep engagement of industry/government and the interactions between industry/government and broad data science communities, DSAA strategically supports a special session on Data Science for Industry/Government, to be organized by industry/government leaders who are interested in data science and collaborations with broad data science communities especially academics. Submissions to this special session may be in the form of two-page extended abstracts. Invited talks are possible.
Four high profile keynote speakers are usually invited from academia and industry by the conference organizers, with endorsement from the Steering Committee. The selection of speakers may consider balance of gender, regions and discipline/areas. Each speaker presents a usually one hour talk at the plenary session. Keynote speakers are fully sponsored by the conference.
Trends & Controversies session
IEEE DSAA features its Data Science Trends & Controversies (T&C) session to host visionary talks by invitation only. The T&C session invites visionary leaders to outline different insights and views about today and future of data science and advanced analytics. Particular topics of interest may include emerging and next-generation research, innovation, challenges and prospects, as well as new research and economic opportunities, products, systems, tools and capability building in relevant domains and research areas, and about policies, standards, social issues, profession, education and other matters.
Four visionary speakers may be invited from academia and industry to the T&C session by the T&C chairs, in discussions with the general and program chairs. Senior representatives from platinum and gold sponsors may be invited to deliver T&C talks. Each T&C invited talk is given about 30 minutes in the plenary sessions. T&C chairs may discuss with general chairs about possible financial support and local support to T&C speakers, who will receive complimentary registrations by default. Sponsorship may be secured to sponsor T&C speeches.
To support the wide and deep engagement and developments of industry/government data science, DSAA strategically supports an Industry/Government Forum. The Forum may be composed of local industry/government showcases, exhibitions, presentations, the Industry Invited Talks session, sponsor’s talks, and presentations accepted by the Special Session on Data Science for Industry/Government. The Forum may be held as a pre-conference event or a parallel event on the first day. Three chairs may be appointed, with each of them focuses on local engagement, the Industry Invited Talks session, and the Special Session on Data Science for Industry/Government respectively.
Industry Invited Talks session
DSAA features an Industry Invited Talks session to host industry talks by invitation only. This session is about the latest development of advanced data science technologies, systems and tools, projects and practices, and experience and issues. Senior industry/government speakers are invited to share their experience, practice, and vision about topics such as data science innovation, technologies, practice, economy, profession, policy, standardization, vision and directions.
Four senior industry/government speakers may be invited by the Industry Invited Talks chairs, in discussions with the general and program chairs. Senior representatives from or recommended by platinum and gold sponsors may be invited to deliver Industry Invited Talks. Each Industry Invited Talk is given about 30 minutes in parallel sessions. Industry Invited Talks chairs may discuss with general chairs about possible financial support and local support to Industry Invited Talks speakers, who will receive complimentary registrations by default. Sponsorship may be secured to support Industry Invited Talks speeches.
Data Science School/Tutorials
To leverage the significant market need and gaps in training next-generation data scientists, DSAA strategically supports a Data Science School either pre-conference or in parallel to the main conference sessions. DSAA program chairs appoint Data Science School chairs to design and implement a two-day systematic, light, but structured course program, which consists of introductory lectures and advanced tutorials on data science theories and practices.
DSAA considers all proposals for introductory lectures and advanced tutorials on any Data Science and Analytics topic. Preferences will be given to invited lectures/tutorials that form a mini and structured data science curriculum, original tutorials which have not yet or recently presented elsewhere. Introductory lectures should target an audience consisting of advanced undergraduate and graduate students, research scientists, as well as attendees from industry. Topics can be in all areas of data science and analytics, and duration can be either 1/4 or 1/2 (3 hours) day. Each accepted lecture/tutorial will receive one free conference registration to DSAA. Presenters will be required to provide comprehensive lecture/tutorial notes (printable slides) one week before the event, which will then be published on the DSAA web site and thus be made available to conference attendees free of charge. Lectures/tutorials will be presented during the main DSAA conference as parallel sessions.
A tutorial proposal may address the following aspects:
- The proposed tutorial title
- The preferred duration (1/4 or 1/2 day)
- An abstract to introduce the tutorial objectives, topics, scope, and benefits
- A table of contents in a dot point format with detailed scope and depth of the topics to be covered
- A brief characterization of the potential target audience for the tutorial, including prerequisite knowledge
- A very brief biography with detailed contacts of the proposed presenter(s)
- Background in the tutorial area, including a list of publications/presentations
- Evidence of teaching experience (courses taught or references)
- Evidence of scholarship in AI or Computer Science
- Audio visual equipment needs for the presentation.
Paper submission, review and selection Submission
Conference paper submissions to any main and special session tracks should be limited to a maximum of ten (10) pages, in the IEEE 2-column format (see the IEEE Proceedings Author Guidelines: http://www.ieee.org/conferences_events/conferences/publishing/templates.html
Either LaTeX or Word Template is encouraged to be used for formatting conference and special session papers. To help ensure correct formatting, please use the style files for U.S. Letter Size found at the link above as templates for your submission. These include LaTeX and Word. Violations of any of the above paper specifications may result in rejection of a submission. Please note that the Latex template does not allow for keywords. If you are using the Latex template, do not include keywords in your paper.
DSAA takes double blind review, hence author names and affiliations must not appear in the submissions, and bibliographic references must be adjusted to preserve author anonymity.
Submissions to a special session should be submitted by choosing the respective special session track when you submit a paper to DSAA. A paper can only be allowed to submit to one track in DSAA, either a main track or a special session track. Duplicated submissions to more than one track will be administratively rejected.
All submissions will be double blind reviewed by at least three Program Committee members on the basis of technical quality, relevance to conference topics of interest, originality, significance, and clarity.
DSAA conference special session chairs coordinate with each session track’s chairs in the track program committee formation, review and paper recommendation to ensure the quality consistency and fairness of all sessions and with the main conference tracks (by collaborating with PC chairs).
Special session track’s chairs assign papers to their track PCs. If no enough PCs are available for a track paper review, PC chairs can assign the track papers to main track PCs. Special session track’s chairs make recommendation on each paper in a track. The conference special session chairs check the recommendations and make final decisions by discussing with the track chairs and conference Research PC chairs. When a dispute is caused, conference PC chairs discuss with conference special session chairs and make the final decisions. PC chairs and conference special session chairs ensure the quality and acceptance rate integrity between special sessions and between main tracks and special tracks. PC chairs send the final decisions to authors of special sessions.
DSAA main conference is expected to maintain a very competitive acceptance rate (lower than 25%), in which both long presentation (about 10% acceptance rate) and regular presentation papers are selected. Both long and regular presentation papers follow the same length as at submission. The acceptance rate for special sessions is expected to be consistent with the main conference tracks.
Plagiarism is unacceptable to DSAA. Quotations should be clearly identified and appropriate citations should be included for the verbatim copy and/or reuse of material from other published papers. Submissions must be original, and must not be published or under consideration to be published elsewhere.
Conflict of interest
PC chairs are not allowed to submit papers to any tracks. Special session track chairs are not allowed to submit papers to their own tracks but can submit their papers to other tracks.
Conference organisers cannot present keynote speeches, T&C talks, or Invited industry Talks. Tutorial and workshop chairs cannot submit respective proposals.
The conference proceeding (or publication) chairs manage the editing of conference proceedings that include all accepted papers in both main tracks and special session tracks in terms of IEEE specifications and requirements. DSAA holds one proceeding for all main tracks and special session tracks. Accepted special session submissions will be included into the Special Session part of the main conference proceedings to be published by IEEE and included into the IEEE Xplore Digital Library, EX-indexed. Papers for each track will be listed under the respective track name in the proceeding. The proceeding will be decomposed of several parts corresponding to respective tracks.
To include DSAA proceedings into IEEE Xplore, publication chairs need to follow IEEE instructions to edit the proceedings by using IEEE provided tools and specifications. The edited proceedings confirmed by IEEE can be copied to USB for conference circulation. IEEE may request the final submission of proceedings to IEEE immediately after the conference for inclusion into the IEEE Xplore Digital Library.
DSAA awards DSAA Service Award
The DSAA Steering Committee selects one representative from each year of DSAA local organizers to give the DSAA Service Award. This award acknowledges the significant contributions made by the representative to the critical success of the conference. The DSAA Steering Committee will consult the candidate selection with general chairs and PC chairs. The awardee will be presented a golden coloured plaque at A4 plate on a wooden mount, and receive continuous five-year complimentary registrations in the coming five years.
Best paper awards
DSAA recommends two best paper awards: Best Research Paper Award and Best Application Paper Award for the most representative paper selected from Research and Application track respectively. There are no runner-up awards in DSAA. The Best Research Paper Award and Best Application Paper Award will each receive USD$500 from the conference sponsors plus a golden coloured plaque at A4 plate on a wooden mount.
An award committee is usually formed by the Best Paper Award chairs who are usually not PC chairs. In the award ceremony, a one sentence summary is given by the award chair to each award to summarize the most influential contribution made in the paper that makes it unique and qualified for the award.
Honorable Mention Paper award
Since 2016, DSAA has introduced the Honorable Mention Paper award to acknowledge those high quality papers from main tracks. Up to five awards may be selected each year, with possibly three in Research and two in Application. A golden coloured plaque at A4 plate on a wooden mount is given to acknowledge each paper author.
Next-generation Data Scientists Award
Since 2016, DSAA Steering Committee has launched the Next Generation Data Scientist (NGDS) Award to address the significant gap between the increasing data scientist job requirements and the limited availability of qualified data scientists. The purpose of offering this NGDS award is to encourage young talents to conduct foundational research and applied innovation work in Data Science and Advanced Analytics. More details are in the Call for NGDS Awards
The NGDS Award is the only one in the world that supports the production of qualified
data scientists. Every year, DSAA may offer a limited number of NGDS Awards to full-time
research students and early-career researchers who have just got doctorate degrees within
five years to the application (ECR for short). DSAA Steering Committee wants the NGDS Awards to be highly prestigious and selective, hence the criteria for NGDS candidate selection are rigorous. If there is no candidate who satisfies the selection criteria in a year, there will be no NGDS award given.
Several NGDS Awards may be offered each year to full-time high-performing research students and/or early-career researchers who have just got doctorate degrees within five years to the application (ECR for short). The NGDS awards will be sponsored by some of DSAA sponsors. Each NGDS awardee will receive USD1,000. Although the NGDS award is not limited to people who are DSAA authors, all full-time students and ECR with the acceptance of long-presentation papers at DSAAs are encouraged to apply. Awardees must attend the conference as a condition to receive the awards.
IEEE Student and Researcher Travel Award
IEEE CIS sponsors several IEEE CIS Student and Researcher Travel Awards every year to students and professionals who are presenting one or more papers at DSAA conference. The travel awardees much hold the membership of IEEE and membership of IEEE Computational Intelligence Society. DSAA Travel Award chairs need to work with the coordinator of IEEE CIS Student and Researcher Travel Awards nominated by the IEEE CIS about the selection criteria, awardee selection and offering.
Local arrangement matters Conference venue and parallel sessions
Considering the size and relevant activities including Industry/Government Forum, Data Science School, main tracks and special sessions, at least four-to-five parallel sessions must be reserved for three continuous days. When pre-conference events (e.g., Industry/Government Forum, Data Science School) are held, additional venue is required then.
Conference booklet, program and bags
A professional looking DSAA conference brochure should be designed and printed for circulation to participants of DSAA each year. The booklet usually consists of the following sections: DSAA’20XX Agenda of a Glance, DSAA’20XX Chairs’ Welcome Message, Program Highlights (summary of keynote speeches, Research and Application tracks, Special Sessions, Trends &Controversies Panel, Industry/Government Forum (including Industry Invited Talks), Data Science School (including Tutorials), and key features etc.), DSAA’20XX Industry/Government Forum Program, DSAA’20XX Data Science School Program, DSAA’20XX Conference Program (detailed agenda of each conference day), DSAA’20XX Conference Organization (all committees), DSAA’20XX Sponsors and Supporters (tiers, logos and names), Conference Venue and WiFi (floorplan, wifi password), Introduction to next year DSAA, and Useful Links and Emergency Contacts.
Conference program should be updated to conference website well before the conference opening. Draft program may be uploaded to conference website immediately after paper acceptance, for the convenience of participants to prepare their travel and visa applications.
Conference bags are ordered and customized for each year of DSAAs. In addition to conference booklet, the conference bags may hold other materials such as sponsors’ introduction, call for papers for the next year of DSAA. Materials to be placed into conference bags must receive the permission from general chairs.Sponsor logos may be printed on the conference bags.
Accepted DSAA papers are also presented in the poster sessions. Posters may be presented in parallel to the respective technical sessions outside the session rooms or at some consolidated places in the conference venue for possible discussions at lunch or reception time. Reception/lunches if provided may be organized in the area of hosting the posters.
DSAA sponsors may demonstrate their technologies and/or solutions, explore recruitment opportunities, and meet with current/future clients through attending the DSAA exhibitions. Exhibition booths are assigned per sponsorship levels. Discussions with local organizers are suggested to arrange the exhibitions.
Invitation letters and travel support
Some participants may request invitation letters from DSAA local organizers for visa and travel applications. Local organizers should clearly list the contact person and the supporting documents requested from participants in the website, and instantly issue the invitation letters.
Timetable display and adjustment notice board
Many hotels have TVs or screens that can be used to display DSAA daily program, timetable, adjustment, and notice. Adjustment of session rooms, paper presentation timeslots, notices, etc. should be advertised to all participants through onsite notice board and/or display screens.
Roadmap and sign
Sometimes, it is not obvious for participants to find the session rooms and social program venues. Clear roadmap and signs should be arranged and placed at the critical points for guiding the traffic. Instruction to conference venue, hotels and floorplan of conference venue should be prepared and uploaded to conference website.
Computers, audio-video facilities and session time-keeping
The conference organizers should prepare one computer for each session, to be used for presentations. Audio-video facilities should be arranged for presenters who may request such facilities. Time-keeping may be arranged to remind speakers.
Video-recording and photographing
Video-recording and photographing should be arranged by local organizers to record those important moments and activities in the conference, in particular, opening, keynote speeches, T&C talks, industry invited talks, tutorials, banquet, and group photos.
Session chairs and no-shows
Session chairs must be appointed by the PC chairs and confirm their presence prior to the conference opening. It is advised that session chairs are onsite 10 minutes before the session start, and collect all slides and presentations to a computer provided by the conference, and check whether all presenters are ready. You should also check and ensure the computer and projector provided are in good condition. You are responsible to maintain the schedule accurately, and inform the speakers of the times allocated to their talks and remaining time for discussions (usually 2 minutes or so). Please take note of "NO SHOW" presentations and inform the registration desk after your session, and contact volunteers, the registration desk or PC chairs if there is any urgent matter. Please complete your “Session Report Sheet” to be collected and return it to the registration desk after your session. This sheet is highly important to check “NO SHOW” presentations and to ensure the quality and success of IEEE DSAA.
Every paper needs to be orally presented by one of the authors or a nominated attendee. For session chairs, if the presenter of a paper is absent (“no-show”), please continue to the next presentation. Please check again at the end of the last presentation whether the “no-show” shows up. No show papers should be withdrawn before proceedings are finalised, or the authors MUST inform the PC chairs immediately if none of them can attend the conference due to unforeseen circumstances, otherwise the conference will inform the authors' organization.
Conference reception is usually organized in the evening of the first conference day after conference opening, for example, 6.30pm – 8.30pm. Refreshments and drinks are usually provided. Welcome speech may be delivered by local organizers and sponsors if any.
Conference opening ceremony
Conference opening ceremony is usually held in the morning of first conference day, for example, 8.30am – 9.00am, right before the first keynote speech session. General chairs host the opening ceremony, with welcome from DSAA Steering Committee chair, brief statistics of submissions, review and acceptance by PC chairs, brief introduction to conference technical and social program and logistics information by local arrangement chairs.
Conference banquet and award ceremony
Conference banquet is usually organized in the evening of the second conference day. Gala dinner is usually provided. In addition to a brief summary of conference statistics and history, award ceremony, steering committee chair’s brief, introduction to the future DSAA conferences, and entertaining performance are usually arranged. Some organizers may prefer to have the award ceremony separated from the banquet and organized it in the first session on the second day, for example, 8.30am – 9.00am.
Conference closing ceremony
Conference closing ceremony is organized right after the last session. General chairs host the closing ceremony, draw the conclusion and make appreciation, representatives from the next-year DSAA local organizers present a brief welcome. Refreshments and drinks may be offered.
Registration and financials
Every accepted paper MUST have at least one FULL regular registration (not student registrations) before the deadline given by the conference, and MUST submit the camera-ready version before camera-ready deadline to guarantee a paper to be included in the conference proceedings. Depending on the expenses at the conference city. DSAA generally maintains a full regular registration fee of approximately USD $550 (early bird), and a full student registration rate at about USD $350 (early bird) for a full-time student who can provide formal evidence of enrolment from the academic department. A full registration covers conference, workshops, tutorials and conference social programs. When Industry/Government Forum and Data Science School are organized, additional registrations may be separately required by package registration rates for everything or single rates for Forum or School to cover the relevant costs. When budget is permitted, local organizers should consider to provide free lunches and better services including teas, reception, and banquet free of charge.
Job fair and matching
An item should be added to the conference website to introduce the DSAA job fair and matching program. DSAA hosts a website (data science career center
) for job seekers (graduates and professionals looking for jobs, students for internships) to meet with employers (representatives from companies and academia) and for job matching to match job seekers with employers before and during DSAA. Interested job seekers and employers should register the job fair. DSAA will match-make the employers with seekers by providing job seeker information to relevant employers.
Once a conference bid success is confirmed, a website should be established as soon as possible before the conference kickoff. The website should be informative to cover aspects including key dates, calls for submissions, special sessions, tutorials, sponsorship, travel and NGDS awards, introduction to the conference venue and visa and travel arrangements, the organizing committee including Advisory and Steering committee with photos of all function chairs presented, guide and web links to submissions and camera-ready, accepted talks, papers and tutorials, and conference program. Contacts for general and specific enquiries should be provided.
A newsroom and social media channels should be set up on the front page of the website. Local organizers may refer to www.dsaa.co
and previous DSAA conference websites for relevant information.
DSAA has set up social media accounts, they are as follows, which can be found from www.dsaa.co:
These social media accounts should be placed on the top of DSAA conference website homepage.
You may consider to add the live update of Twitter and Facebook and a newsroom to the homepage of your conference website for live communications with audience of interest. Local organizers, in particular local arrangement chairs, webmaster, social media chair, or publicity chairs, should use DSAA social media channels to instantly update the conference progress, key highlights and notice to the communities.
Conference transfer meeting
A conference transfer meeting may be called and chaired by the steering committee chair in the current conference to transfer the experience from the current organizers to the next-year organizers. The meeting gathers all function chairs for the current conference and the next-year conference to share knowledge, experience, and discuss questions and suggestions that may ensure the smooth operations of the next-year conference, and the quality integrity between DSAA conferences. This is an important strategy for conference success, all function chairs should by all means attend this meeting.
4. How is IEEE DSAA governed?
DSAA is governed by the DSAA International Advisory Committee and Steering Committee, which consist of recognized senior international researchers and practitioners distributed in various countries and regions, representing different core areas and communities relevant to DSAA. Committee members take a voluntary job to give back to the community by driving the data science field, community and capability building through DSAA.
The Advisory Committee is to provide high level and strategic guide and future directions to the Steering Committee and conference organizers, to ensure DSAA to reach its strategic goal as a flagship in the data science and analytics domain and the long-term goal of substantially promoting the building of data science and analytics field, community, capabilities and best practice. The Advisory Committee members are not required to attend the annual conference.
Currently, the Advisory Committee consists of the following foundation members:
- Rakesh Agrawal, Data Insights Laboratories, USA
- Usama Fayyad, Barclays Bank, UK
- Masaru Kitsuregawa, University of Tokyo, Japan
- Rao Kotagiri, University of Melbourne, Australia
- Vipin Kumar, University of Minnesota, USA
- Guojie Li, Chinese Academy of Sciences, China
- Bengchin Ooi, National University of Singapore
- Xin Yao, University of Birmingham, UK
- Philip S Yu, University of Illinois at Chicago, USA
The Steering Committee takes the leadership of achieving the quality, impact, credibility and integrity of DSAA. The Committee appoints general chairs and program chairs for the conference, selects host organizations, and provides oversight and guidance in the running of the conference. The Committee takes strategic efforts to enlarge the impact and engagement of DSAA internationally towards an inter-disciplinary, cross-domain, and cross-academia and business direction. The Committee takes strategic decisions to support and build emerging, disadvantaged and under-represented areas and regions. Given the important responsibilities taken by the Committee especially in the annual Committee meeting, members are required to attend the annual conference. Existing membership may be adjusted based on the actual engagement and contributions to DSAA through the annual Committee meeting, with new members invited who contribute significantly to DSAA.
Currently, the Steering Committee consists of the following foundation members:
- Longbing Cao, University of Technology Sydney, Australia
- Ming-Syan Chen, Academia Sinica, Taiwan
- Diane J. Cook, Washington State University
- Eric Gaussier, Laboratoire d'Informatique de Grenoble, France
- Bart Goethals, University of Antwerp, Belgium
- Geun-Sik Jo, Inha University, South Korea
- Ying Li, Singtel, Singapore
- Hiroshi Motoda, Osaka University and AFOSR/AOARD, Japan
- Jian Pei, Simon Fraser University, Canada
- Vincent Tseng, National Cheng kung University, Taiwan
- Richard De Veaux, Williams College, United States
- Geoff Webb, Monash University, Australia
- Takashi Washio, Osaka University, Japan
- Limsoon Wong, National University of Singapore
- Osmar Zaiane, University of Alberta, Canada
Annual Advisory/Steering Committee meeting
An annual Advisory/Steering Committee meeting is hosted by the conference, usually after the conference reception in the first evening. The conference organizers should prepare a meeting room with dinner and presentation facilities. Guests from the current, previous and future conferences will be invited by the Committee chair.
The meeting consists of two parts: an open session and close session. In the open session, the Committee chair opens and welcomes to the meeting, followed by a report from previous conferences including financial reports, update on the current conference, presentations for the future conferences, and general discussions. In the close session, the Committee reviews the reports, addresses issues identified, makes strategic discussions and planning, and make decisions regarding future conferences and membership. The Committee will discuss whether new members should be appointed into the Advisory/Steering Committees.
Conference Governance Structure
The annual DSAA conference follows a governance structure as follows: a decision-making committee is suggested to form which usually consists of general chairs, PC chairs, local arrangement chairs, and the steering committee chair; Research and Application track PC chairs report to General Chairs who oversee the whole conference decision-making and operations; technical function chairs such as tutorial and conference special session chairs are appointed by and report to Research PC chairs; non-technical function chairs are appointed by and report to general chairs.
Conference reporting to Steering Committee
The next-year DSAA conference is kicked off when the current conference closes. The DSAA conference general chairs, local arrangement chairs and other relevant chairs have regular progress and review tele-conference meetings with the steering committee chair bimonthly or monthly per need. The meeting may discuss strategies and initiatives suggested by the steering committee.
This conference guide is developed and maintained by the DSAA Steering Committee.
All enquiries about the DSAA bid, operation and governance should go to email@example.com
Comments about this conference guide are welcome to firstname.lastname@example.org